Privacy Policy
Last Updated: March 9, 2026
Introduction
Gyan Ganga National School ("we," "our," or "the School") is committed to protecting the privacy and security of personal information of students, parents, guardians, staff, and visitors. This Privacy Policy outlines how we collect, use, store, and protect personal data in compliance with applicable laws including the Information Technology Act, 2000, and CBSE guidelines.
Information We Collect
Student Information
- • Personal details (name, date of birth, gender, photograph)
- • Contact information (address, phone numbers, email)
- • Academic records (grades, attendance, assessments, report cards)
- • Health information (medical conditions, allergies, emergency contacts)
- • Biometric data (if applicable, with parental consent)
- • Behavioral and disciplinary records
- • Extracurricular activities and achievements
Parent/Guardian Information
- • Name, contact details, and relationship to student
- • Occupation and income details (for fee concessions/scholarships)
- • Communication preferences
- • Financial information for fee payments
Staff Information
- • Personal and contact information
- • Educational qualifications and certifications
- • Employment history and references
- • Performance evaluations
Website Usage Information
- • IP address, browser type, and device information
- • Pages visited and time spent on website
- • Cookies and similar tracking technologies
How We Use Your Information
•Academic Administration: Managing admissions, enrollment, class assignments, examinations, and academic progress
•Communication: Sending circulars, notices, newsletters, event updates, and emergency alerts
•Safety and Security: Ensuring student safety through CCTV surveillance, visitor management, and emergency protocols
•CBSE Compliance: Submitting required information to CBSE for registration, examinations, and certifications
•Fee Management: Processing fee payments, generating receipts, and managing financial records
•Health and Welfare: Maintaining health records, coordinating medical emergencies, and ensuring student well-being
•Legal Compliance: Meeting statutory requirements under RTE Act, Child Protection laws, and other regulations
Information Sharing and Disclosure
We may share personal information with:
•CBSE: For student registration, examination enrollment, and result processing
•Government Authorities: When required by law or for compliance with RTE Act, child welfare regulations
•Service Providers: Third-party vendors for transportation, meals, educational software, and payment processing (under strict confidentiality agreements)
•Educational Institutions: For transfer certificates and academic records when students change schools
•Emergency Services: Medical and law enforcement agencies in case of emergencies
Important: We do not sell, rent, or trade personal information to third parties for marketing purposes.
Data Security
We implement appropriate technical and organizational measures to protect personal information:
•Secure storage of physical records in locked cabinets with restricted access
•Password-protected digital systems with role-based access controls
•Regular data backups and disaster recovery procedures
•Staff training on data protection and confidentiality
•Secure disposal of records when no longer required
•CCTV surveillance with limited retention periods
Your Rights
Parents/guardians and students (where applicable) have the right to:
•Access: Request copies of personal information we hold
•Correction: Request correction of inaccurate or incomplete information
•Withdrawal of Consent: Withdraw consent for non-essential data processing (subject to legal requirements)
•Complaint: Lodge complaints regarding data handling with school management
To exercise these rights, please contact our Data Protection Officer at [email protected] or call +91-8797866008
Data Retention
We retain personal information for the following periods:
•Student Records: Maintained for the duration of enrollment plus 5 years after leaving school (as per CBSE guidelines)
•Financial Records: 7 years as per Income Tax Act requirements
•CCTV Footage: 30-90 days unless required for investigation
•Staff Records: Duration of employment plus 3 years
Children's Privacy
We are committed to protecting children's privacy in accordance with the Protection of Children from Sexual Offences (POCSO) Act and other child protection laws. Parental consent is obtained for:
•Photography and videography for school events and publications
•Biometric data collection (if applicable)
•Participation in external competitions and events
•Use of educational technology platforms
Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Significant changes will be communicated through school circulars, website notifications, or direct communication with parents/guardians. Continued use of our services after such changes constitutes acceptance of the updated policy.
Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:
Gyan Ganga National School
Bel More, Bel (Obra), Aurangabad, Bihar - 824124
Email: [email protected]
Phone: +91-8797866008, +91-9006342107
Office Hours: Monday - Saturday, 07:00 AM - 02:00 PM